Purpose

This paper aims to examine the concept of standardization beyond its traditional use in generating and implementing standards and good practice guidelines (S&GPG) by looking at existing and emerging trends.

Design/methodology/approach

This paper utilizes two primary approaches to categorizing S&GPG for better comprehension: categorization based on provenance as well as based on subject matter.

Findings

A significant concern related to categorizing S&GPG based on provenance or subject is the constant proliferation of standards being developed and introduced every year. This rapid growth in standards requires frequent re-categorization to keep up with the dynamic nature of this field. To tackle this problem, this paper explores emerging concepts such as ontological representation and frameworks that offer archives and records management (ARM) professionals.

Practical implications

Standardization refers to establishing uniform rules through mutual agreement to ensure consistency. The study of standardization goes beyond the development of individual S&GPG, encompassing their practical application in work settings. Categorizing standards alone may not fully capture their actual use. However, abstraction mechanisms like ontological representations, models and frameworks can demonstrate how these standards have been leveraged. This paper provides illustrative examples rather than an exhaustive list to showcase how these mechanisms have been applied in research projects or as practical tools.

Originality/value

This paper explores the emerging topic of standardization from the perspective of ontological representations and models or frameworks. In addition, it also contributes to the discussion of the 2022 version of ARMA International’s Information Governance Implementation Model and the 2020 version of the World Bank Group's Records Management Roadmap, providing unique insights into these topics.

中文翻译：

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今日汤——档案和记录管理标准化的现有和新兴趋势

目的

本文旨在通过审视现有和新兴趋势，探讨标准化概念超出其在制定和实施标准和良好实践指南 (S&GPG) 方面的传统用途。

设计/方法论/途径

本文采用两种主要方法对 S&GPG 进行分类，以便更好地理解：基于出处和基于主题的分类。

发现

与根据出处或主题对 S&GPG 进行分类相关的一个重要问题是每年开发和引入的标准不断增加。标准的快速增长需要频繁的重新分类，以跟上该领域的动态本质。为了解决这个问题，本文探讨了新兴概念，例如为档案和记录管理 (ARM) 专业人员提供本体论表示和框架。

实际影响

标准化是指通过双方协商一致建立统一的规则，以保证一致性。标准化的研究超越了单个 S&GPG 的发展，涵盖了它们在工作环境中的实际应用。仅对标准进行分类可能无法完全反映其实际用途。然而，本体表示、模型和框架等抽象机制可以展示如何利用这些标准。本文提供了说明性示例而不是详尽的列表来展示这些机制如何应用于研究项目或作为实用工具。

原创性/价值

本文从本体论表示和模型或框架的角度探讨了标准化这一新兴主题。此外，它还有助于讨论2022年版ARMA国际信息治理实施模型和2020年版世界银行集团记录管理路线图，为这些主题提供独特的见解。